In today’s collaborative, work-from-anywhere world, protecting your company’s sensitive information is more important than ever. Files containing confidential business data or customer records often leave the office—whether employees download them to USB drives, email them to partners, or access them remotely.
The challenge: Once sensitive data leaves your organization, how do you stay in control?
The solution: Microsoft 365 Business Premium provides built-in data protection and information rights management, ensuring you control access to files and emails no matter where they go.
? Example: Data Protection in Action
Megan, a Sales Manager at Contoso, creates the company’s annual sales forecast and labels it as Highly Confidential. The document is automatically encrypted and only accessible by Contoso employees.
When Carlos (a Contoso salesperson) opens the file, Microsoft 365 verifies his identity and decrypts it.
When Carlos later leaves the company and tries to open the file again from a USB drive, access is denied.
The protection travels with the file, even if it’s saved or shared outside your company.
✅ Key Benefits of Microsoft 365 Business Premium
Limit access to files or emails so only employees or invited guests can open them.
Disable access to sensitive documents instantly when an employee leaves.
Encrypt emails and attachments so they can only be opened by the intended recipient.
Apply rules like Do Not Forward, Do Not Print, or Read-Only for strict control.
Ensure restrictions remain in place even when files are stored outside your company.
? According to Microsoft research (2019), over 80% of SMBs collect Personally Identifiable Information (PII), making data protection a critical need.
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